Class Roster

Important Information

  • The Class Roster page provides faculty and staff a list of students who are enrolled and waitlisted in a particular class. Instructors are given access to each class for which they are listed as an instructor, and other faculty and staff users may have access to classes depending on their role within a department or course.
  • The Class Roster allows users to modify the list of students that displays. Before printing, sending emails from, or exporting the class roster, pay close attention to the selections made in the Class Roster Options box.

This document contains 6 sections:

Navigation for Operational Staff

NavBar > Navigator > Curriculum Management > Class Roster > Class Roster

Define Class Roster View Options

  1. Select Class Roster Options.
    The Class Roster Options box allows you to choose class section(s) that display in the class roster. Valid Values include:
    • All course sections – Displays all class rosters for all sections for the course selected.
    • All my sections – Displays all class sections in which the user has been designated as an instructor.
    • This section only – Class roster data appears for only the class selected. This is also the default value.
    Notes:
    • Photos are not available when selecting the ‘All Course Section’ option.
    • The Include Combined sections checkbox will be checked for any class that is cross-listed or is schedule to meet with another section. You may choose to uncheck the checkbox if you wish to see only one section of the combined class.
    • The Expand Student Data checkbox can be checked to view additional student data, such as:
      • Units
      • Program and Plan
      • Academic Level
      • Student Groups
      • Enroll Date
      • Grading Basis
  2. Select the Enrollment Status.
    The Enrollment Status options allow you to choose the enrollment status of the students who display in the class roster. Valid Values include:
    • All – All students associated with the course by enrollment, waitlist, or permissions.
    • Enrolled – All enrolled students.
    • Permissions – All students who have been issued a class permission to enroll but have not done so.
    • Waiting – All students who are enrolled on the waitlist.
  3. Click Change to update the Class Roster results.

    Class Roster page with fields completed.

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Receive Updated Class Roster by Email

  1. If you would like to receive a new class roster via email when there are enrollment changes, check the Email a new class roster checkbox, and then select Daily or Weekly from the drop-down list.

    2. Notes:

    • You will receive notice of changes from the first day class up to the drop/add deadline.
    • For combined sections, you must set this option for each subject area or meet together section.

    Class Roster Page with email options.

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Print the Class Roster

  1. Select the Class Roster Options (refer to Define Class Roster View Options) and then click Change to update the Class Roster results.

    2. Class Roster page with print options.

  2. Click Printer Friendly Version.

    3. Note: Students from multiple sections will appear on this page if All Sections, All My Sections, and/or Combined Sections options are selected.

  3. Use your Web browser's print function to Print the Class Roster (e.g., File > Print or press CTRL+P).
  4. Click Return to navigate back to the Class Roster.

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Send an Email via the Class Roster

Important Information

  • Faculty Business automatically logs users off after 60 minutes of inactivity. Typing a message on the Class Roster Email page is not considered system activity. If a message takes longer than 60 minutes to compose, Faculty Business automatically logs you off and any text entered will be lost. If a message may take longer than 60 minutes to complete, consider writing it in an application like Microsoft Word, then copying and pasting the text into Faculty Business email pages.
  • The email address for each student selected on the Class Roster page appears in the Bcc: (blind carbon copy) portion of the message page. This ensures that students receiving the message do not see any other recipient’s email address.
  • Users can send a message to additional email addresses beyond those selected from the Class Roster page by typing them in the Bcc: field. Email addresses must be separated by semicolons.
  1. Select the Class Roster Options (refer to Define Class Roster View Options) and then click Change to update the Class Roster results.

    2. Class Roster with sending email options.

  2. Determine which students you would like to notify:
    1. Email Individual Students - Click on the student's Name. This option launches your system's default email provider.
    2. Email selected students - Check applicable boxes in the Notify field, and then click Notify Selected Students.
    3. Email all students who appear on the selected Class Roster - Click Notify All Students.
  3. Enter the Message Text.
  4. Click Add to add attachments.
    • Multiple attachments can be added or deleted by clicking Add Add New Row icon or Delete Delete Row icon.
  5. Click Send Notification.

    6. Notes:

    • Message box displaying the text 'Your email was sent' appears after email has been sent.
    • Message box displaying text 'Your email was not sent' appears after an email attempted to be sent with an invalid email address.
    • Instructors can send email via the class roster up to thirty days after the course end date.

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View and Print the Photo Class Roster

Important Information

  1. Select the Class Roster Options (refer to Define Class Roster View Options) and then click Change to update the Class Roster results.
    • The Photo Class Roster will return ONLY those students you define to see in the Class Roster View Options.

    2. Class Roster with view and print options.

  2. Click the View Roster with Photos button.
    • You can view individual student photos by clicking Photo photo icon located to the left of the student name.
  3. The Photo Class Roster opens in a new tab/window. (In this document, for privacy purposes, no pictures display.)

    4. Photo Class Roster.

  4. View and Print the Photo Class Roster. Use the Web browser or Adobe PDF print function to print the Class Roster. (e.g., File > Print or press CTRL+P)
    • Photos are only available for enrolled students. If there is no photo for the student, No Photo Available displays.

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Download the Class Roster to Microsoft Excel

  1. Select the Class Roster Options (refer to Define Class Roster View Options) and then click Change to update the Class Roster results.

    2. Field locations on the Class Roster Page for downloading the class roster to Excel.

  2. Click Download download to excel icon.

    3. Note: If the File Download window does not appear after clicking Download download to excel icon, you may need to adjust your Internet Explorer Security options to accept File Downloads. Refer to Download Grid Data to Excel for more detailed information.

  3. Click Save and then choose a location on your local network or computer to save the Excel file.
    OR
    Click Open to open the document with Microsoft Excel.

    4. Notes:

    • If you are using a pre-Office 2007 version of Excel, the report may open in the Web browser window. Select Save As from the File menu to save the report.
    • If necessary, click YES on the Microsoft Office Excel warning message.
    • When the report opens in Excel, it leaves a blank browser window, which needs to be closed separately.

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