- How do students know that their grade has been changed?
Students can view their grades at any time via Wolverine Access Student Business. Approved grade changes are posted immediately. Students will not receive an e-mail to notify them of the grade change.
- Will departmental staff have access to change grades via M-Pathways?
Staff assigned as Faculty Graders with APPROVE grade roster access and staff who are assigned Change Grades proxy access can initiate a grade change directly.
M-Pathways users with SR GRADE CHANGE APPROVER role can review and approve grade changes submitted by faculty/instructors. They can make changes to invalid grade change requests, but cannot initiate a grade change.
M-Pathways users with SR GRADE CHANGE VIEWER security role can view grade changes submitted by faculty/instructors.
- Who has access to change grades?
To request grade changes, you must be:
- An instructor with APPROVE grade roster access assigned to the class in M-Pathways. APPROVE grade roster access allows you to enter, upload, review, approve, and request grade changes. This level of access is recommended when only one instructor is responsible for all aspects of grading.
OR
- A staff member assigned Change Grades proxy access in the Faculty Center by a class instructor with GRADE or APPROVE access. Change Grades proxy access only allows you to request grade changes. This role is recommended for classes with instructors not expected to continue with an instructor role or in the same department beyond the grading period.
- What is a Proxy?
It is expected that most instructors will change their own grades. Instructors will have the option to assign a "Change Grades" proxy for a class section. Assigning a "Change Grades" proxy for a class section allows someone who is not assigned to teach a class to change grades for the class.
A "Change Grades" proxy can only be assigned by instructors after the grade roster has been posted. Proxies have to be an employee of The University of Michigan. A proxy can be an instructor or a staff member. Refer to the
Assign Proxy to Enter, Approve, or Change Gradesstep-by-step procedure for more detailed information.
- I was set up as a Proxy to Enter grades for my class. Why can't I change grades?
Since Proxies are added for various reasons, we cannot assume that an individual who has grade entry or approval access will continue in that role or department beyond the grading periods. For this reason, a separate Proxy role with Change Grades access was established. You may change the access of an existing Proxy or add a new person specifically to Change Grades.
- Can a class have multiple proxies?
Yes, a class can have multiple individuals set up as proxies. Instructors have the option to assign instructors or staff members as proxies for a class section. A class can have different proxies to enter, approve/submit, or change grades.
- What do I do if the instructor has left the U of M and a student needs a grade changed?
The department Grade Coordinator or Chair should contact the Office of the Registrar to request to have a proxy set up for this class. Requests should be faxed (734-936-3148) or e-mailed (
ro.records.staff@umich.edu). The subject should be "Grade Proxy Request" and the e-mail should include class (subject/catalog/section), term, EmplID of the proxy, the type of access to be granted (GRADE, APPROVE, GRADE CHANGE), and the reason for the request.
- What should I do if a student doesn't appear on the Grade Roster (e.g., added the class after the grade roster was generated)?
If the student officially enrolled in the class after the grade roster was generated, they will not appear on the grade roster, but will appear on the Grade Change Request page.
- What should I do if a student does not appear on the Grade Change page?
If the student does not appear, contact the department to submit a paper Grade Change Request form.
- How do I request a change to a student's grading basis?
Changes to grading basis after grade rosters are generated requires a student petition and School/College approval.
- How do I change the approval requirement for a specific grade change?
Work with the Grade Change Approver for your School/College. The Grade Change Approver will contact the Office of the Registrar to have the grade approval rules for your School/College updated.
- Why can't I change a VI grade?
The pre-assigned VI grade is considered an Administrative Grade. A change of the VI grade requires a grading basis change. Changes to any grading basis after the grade rosters have been generated requires a student petition and School/College approval.
- Who reviews and approves grade changes?
Each School/College has different grade change rules encoded based on their grading rules. The Schools/Colleges have worked with the Office of the Registrar to have the proper rules encoded.
Certain grade changes need to be reviewed and approved based on these rules. The Grade Change Approver from the student's School/College will review and approve the grades in M-Pathways based on the Student's Career and grading basis. Your School/College's Grade Change Approver can help you with questions.
Individuals with the SR GRADE CHANGE APPROVER role in M-Pathways have a self-study training guide available in My LINC that provides them more information about the approval process. This document includes tips for grade change approvers (e.g., set-up e-mail filters, etc.).
- How do I change an Incomplete ("I") to the final grade?
Incomplete grades can only be changed to other grades starting with I, such as IA, IA-, IB+ etc. See
About the Grade Roster for more details.
