Overview

This Help page is for staff in departments that use self-service timesheets in Wolverine Access > Employee Business to report their own time.

Approvers who approve their employees' reported time can visit the Time Approver and Delegate User Resources page for the time approval training materials and resources.

Time Reporting Codes (TRCs)

Time Reporting Codes (TRCs)

When filling out your Timesheet, you will enter time reporting codes (TRCs) and hours. A time report code (TRC) is a three-character code that designates the type of time associated with your work and off-work hours. A complete list of TRCs is available via a look-up function on the Timesheet page. For help determining the appropriate TRCs and/or hours to report, contact your supervisor or departmental timekeeper.

Monthly Employees

Monthly Employees

When entering time, monthly employees:
  • Do NOT need to report regular (REG) hours. Report variations from REG only (e.g. VAC, SCK). If there are no variations to report, select NOV (No Variation from Schedule) from the drop-down in the Time Reporting Code field and click Submit.

  • Note: If you report NOV, 1.000 is added to the first day of the month so that the NOV code can be saved. It is not processed as an actual hour of reported time. Do not delete the 1.000 from the NOV row.
  • The time entry deadlines precede the end of each month, so there is a need to estimate the scheduled exception time through the end of the month.

Biweekly Employees

Biweekly Employees

When entering time, biweekly employees:
  • Must report regular (REG) hours worked plus any variations from REG (e.g., VAC, SCK).
  • May be required to enter a six-digit Combination Code (ShortCode) in addition to hours and TRCs. Only do this if directed to do so by your supervisor.
  • Report time to the tenths of the hours. The chart below shows how to convert minutes to tenths.
Minutes Tenths
1-6 0.1
7-12 0.2
13-18 0.3
19-24 0.4
25-30 0.5
31-36 0.6
37-42 0.7
43-48 0.8
49-54 0.9
55-60 1.0

Payroll Dates/Deadlines

Payroll Dates/Deadlines

General Payroll Date Entry Information:
  • Check with your departmental timekeeper or supervisor for departmental guidelines on when you should complete your time entry.
  • In general, biweekly employees must report both regular time and exception time (e.g., vacation, sick, jury duty) by 7:00 p.m. on the Monday of a pay week.
  • For monthly employees, the time entry deadlines precede the end of each month, so they need to estimate their scheduled exception time through the end of the month.
  • Employees have access to enter prior period adjustments (PPAs) on the Timesheet for up to six prior months. Only do this if directed to do so by your supervisor.
    • Note: PPAs are not processed as reported time until they are approved by an approver.
Payroll Deadlines
Payroll cutoffs, deadlines, and the paydate calendars are available on the Financial Operations website.
  • For a list of pay periods, pay dates, and the cut-offs for Employee Self-Service Timesheet updates, refer to the "Pay Frequency" documents.
  • For a calendar of biweekly and monthly paydates, refer to the "Payroll Calendar."